MODACC - ACCOUNTING Ó UNCTAD – SITE (V1.15) 4.15 The  secret  code  number  or  PIN  (Personal  Identification  Number)  is  allocated  by  the  system.  To allocate a secret code for a new account: ·     Select options ‘Functions’, ‘Print/Query’, ‘Account’, ‘Account secret code’; ·     Login to the server; ·     Enter your account code; ·     System displays the allocated secret code. The  code  format  is  four  digits,  numerical.   Note  :  This  menu  option  also  allows  a  user  to  find  a secret code for an account. Note:  Security  considerations  mean  that  access  to  this  menu  option  must  be strictly controlled. Using a Credit Account Having  set  up  a  credit  account,  a  declarant  can  request  that  a  declaration  be  processed  against that account. This can be handled in several ways. As an example: ·     If Customs procedures permit, and the declarant is working on DTI (Direct Trader Input), the declaration can be prepared on the declarant’s PC (ASYCUDA Client) and presented to Customs electronically. ·     Also,   if   procedures   permit,   this   can   be   a   ‘request   for   assessment’.   If   direct assessment is available, and the declarant’s credit balance is sufficient to cover the duty and tax payable on that declaration, the declaration is treated as if it were paid and release can be given. To  use  a  credit  account,  the  credit  account  code  is  entered  in  box  48  of  the  SAD  (the  “Deferred payment”  box).  The  system  verifies  that  the  code  is  valid  for  the  declarant  or  company  code,  as entered in boxes 8 and 14 of the declaration and if acceptable, the system prompts a small window for input of the secret code.  If the account code is not in agreement with the code in box 8 or box 14 an error message will be displayed and processing will be suspended until there is agreement. Fig. 4.4  Part of SAD screen, showing box 48  and the dialog box for input of the secret code If the secret code for the account is valid, declaration processing can continue as normal. When either Customs or Declarant requests assessment the system checks the calculated duties against the credit balance. If the amount of credit is sufficient to cover the duties, the declaration can be assessed.  However,  if  the  balance  is  insufficient,  processing  will  be  suspended  until  the  account number  is  changed  or  deleted  from  box  48.  If  there  is  insufficient  credit  balance  in  the  account registration or assessment is not possible.