MODACC - ACCOUNTING Ó UNCTAD – SITE (V1.15) 4.19 Fig 4.7: Statement screen (bottom half) The Credit Account Statement The  credit  statement  is  given  a  unique  number.  In  the  above  example,  (figures  4.6  and  4.7),  it  is numbered ‘1’ as it is the first statement of the year. The statements are sequentially numbered by the system (within an office and a year) in order to have a continuous series, without gaps. The statement numbering series allows for three digits, thus allowing statements to be produced daily if required. This is sufficient, as the calculation of the delay for  payment  cannot  be  less  than  one  calendar  day.  Multiple  offices  using  one server   database   can   all   access   the   credit   account.   The   numbering   of   the statement is unique in the database regardless of which office generates it. This unique statement that is generated is considered the ORIGINAL. Amendment of the Statement After   an   original   statement   has   been   generated,   the   declarations   on   that   statement   may   be modified before statement payment and the total liability of the statement may also change. Post Entry amendments may increase or decrease the liability for individual declaration(s) shown on the statement. This does not change the total liability shown on the original statement that has been  generated.  Indeed  the  statement  may  have  already  been  sent  to  the  account  holder  for payment. It is therefore possible that when a declarant pays the statement at a bank that he may overpay or underpay  if  he  pays  the  liability  shown  on  the  statement  when  there  has  been  any  post  entry adjustment between the generation of the statement and payment. Accounting for payment of a credit statement when the liability has changed. If the total liability of the statement has increased, enter the means of payment code for “Bank” for the  amount  paid  at  the  bank  and  add  another  means  of  payment  for  the  additional  amount  i.e. cash. Remember to collect the additional liability from the account holder. If the total liability has decreased, enter the means of payment code for “Bank” for the revised total amount of the statement, open the account holder’s corresponding pre-payment account and credit that account with the balance of the bank payment. If a pre-payment account does not exist, it can be created. To  view  a  credit  account  statement  after  generation,  to  check  for  revisions  in  the  total  liability following   any   post-entry   adjustment,   ‘Functions’,   ‘Payments   in’,   ‘Decl.   statement   [Credit]’, ‘View statement’ . This option asks for the: