MODACC - ACCOUNTING Ó UNCTAD – SITE (V1.15) 4.23 Opening or modifying a Pre-Payment Account Select ‘Open’ (new account) or ‘Modify’  (existing account) to open the form display for credit and Pre-Payment accounts. To   modify   an   existing   ‘active’   account ,   the   account   status   must   be   set   to ‘suspended’.   Use   the   ‘Activate’   and   ‘Suspend’   controls   within   the   Credit account window to switch the account status. Fig. 4.10 Modacc: Functions: Account Management: Modify To set up a new Pre-Payment account The procedure for setting up a new Pre-Payment account is the same as that for credit accounts. See To set up a new credit account. Activating the Pre-Payment Account Accounts  are  activated  using  the  controls  within  the  Credit  account  window.  See  the  example screen in the previous topic – ‘Establishing a Pre-Payment Account’. This is done through menu options ‘Functions: Account Management’ and requires server login. The controls ‘Suspend’ and ‘Activate’ toggle the status of an account. Account Secret Code To debit a Pre-Payment requires the account holder to enter a secret code at the time of making the declaration. The account holder (declarant or company) is issued with a secret code that is used together with the account code. This helps in confirming that a person using a Pre-Payment account is authorised. The procedure for allocating a secret code is the same as described for Credit Accounts. Payments in - Crediting a Pre-Payment Account For  a  declarant  to  use  a  Pre-Payment  account,  first  a  sufficient  amount  of  cash  must  be  paid  in. Cash for Pre-Payment accounts is paid into the ASYCUDA accounting system through the menu option ‘Functions’, ‘Payments in’, Crediting account’. The layout of the window (and the receipt) is as follows: