MODACC - ACCOUNTING Ó UNCTAD – SITE (V1.15) 4.25 Debiting a Pre-Payment Account To   have   declarations   assessed   using   Pre-Payment   facilities   requires   that   the   Declarant   or Company  maintain  a  sufficient  cash  balance  in  their  Pre-Payment  account.  See   Payments  in  - Crediting a Pre-Payment Account for details. In certain circumstances, the amount deposited may be more than needed for a declaration, or for other reasons, a specific declaration may not proceed and the Pre-Payment deposit not required. This ‘Payment out’  provides the means of refunding the excess cash deposited. To Debit an Account In   making   a   payment   from   a   Pre-Payment   account   ‘Functions’,  ‘Payments  out’,  ‘Debiting account’  the cashier enters in the ‘Debiting an account’ window the following information: - ·     Account   reference.   A   display   of   the   Account   holder’s   name   and   address   will appear on screen. ·     The  total  amount  to  be  debited  (refunded)  from  the  deposit.  This  updates  the ‘Previous balance’ and the ‘Current balance’ amounts displayed in the window. ·     The  means  of  payment  code,  eg.  code  1  for  cash  payments,  code  2  for  cheque payments. A ‘Look-up’ table is available via <F8>. ·     Any  reference  required  for  the  mode  of  payment  eg.  if  paying  by  cheque,  the cheque number and bank code. ·     The amount paid for the mode of payment Note:  Up  to  three  modes  of  payment  can  be  entered  on  the  one  receipt.  For example, part payment in cash and part payment in cheque). Validating the payment After entering the details of the payment, select ‘Local Menu’, ‘Action’ for a system check of the payment  details.  You  must   ‘Validate’  the  payment  to  record  the  payment  transaction  within  the system. See  ‘Local Menu’  Action.  After validation the receipt number is shown in the display on screen. Using a Pre-Payment Account Having  set  up  a  Pre-Payment  account,  a  declarant  can  request  that  a  declaration  be  processed against that account. This can be handled in several ways: ·     If Customs procedures permit, and the declarant is working on DTI (Direct Trader Input), the declaration can be prepared on the declarant PC (Client) and presented to Customs electronically. ·     Also,   if   procedures   permit,   this   can   be   a   ‘request   for   assessment’.   If   direct assessment is available, and the declarant’s credit balance is sufficient to cover the duty and tax payable on that declaration, the declaration is treated as if it were paid and release can be given.