MODACC - ACCOUNTING Ó UNCTAD – SITE (V1.15) 4.31 Cashier Management This  Chapter  describes  the  operation  of  the  daybook  and  the  functions  available  to  manage Cashier shifts. Daybook Operations The  ‘Daybook’  records  all  the  accounting  transactions.  The  Daybook  contains  details  of  all  the receipts  issued  throughout  the  basic  accounting  period  for  all  paid  declarations  and  other  cashier transactions. Details include declarant code and the method of payment (cash, cheques or other form of payment) for each accounting transaction. Open The Daybook needs to be open in order to start the recording of cashier transaction. Select ‘Open’. The daybook determines the basic accounting 'period'. While it can be left open for longer periods (as determined by the user), the need to balance the books and  to  bank  and  account  for  takings  usually  means  that  an  'opening'  and 'closing' each day is the normal practice. Close In  order  to  balance  the  day’s  takings,  the  Daybook  must  be  closed  and  then  no  further  cashier transactions can be performed, i.e. no more money can be collected. Undo Close Choose this option to re-open a Daybook that has been closed. For  security  reasons,  access  to  this  option  is  usually  restricted  to  Cashier supervisors or managers. Status This option produces a box on the screen where the user can capture a date interval.  The system will then produce a list of the daybooks and shifts opened in that time period. An example follows: Daybook open date Shift # From Date & Time To Date & Time 02/01/2000 1 02/01/2000  08:01 02/01/2000  10:30 2 02/01/2000  11:45 02/01/2000  16:30 03/01/2000 1 03/01/2000  08:10 03/01/2000  12:30 Print/Query The daybook can be shown and printed, and is available in either a 'provisional' or 'definitive' form. View options are by 'type of operation' or 'means of payment'. A 'Budget account' report generates a summary ordered by budget and tax codes. See Daybook Print/Query for more details.