MODCAR - MANIFESTS IN ASYCUDA++ Ó UNCTAD – SITE (V1.15) 5.13 Store Manifest on Server For   large   Manifests,   Bill   of   Lading   details   may   be   entered   from   more   than   one   computer workstation.   In   this   case   Manifest   storage   on   an   ASYCUDA++   server   is   more   practical.   Once logged  in  to  the  server  the  user  can  select  from  the  Manifest  screen  the   ‘  Local  menu’   giving access to the  ‘Action’ sub-menu and the option  ‘Store manifest’.  The  system  gives  a  message confirming storage and shows the reference number for the stored Manifest. The storage reference number is the office code, Manifest voyage number and date of departure. Once  stored,  the  Manifest  and  Bills  of  Lading  can  be  accessed  for  amendment  or  to  add  further B/Ls.  Manifest  general  segment  details  are  accessed  through  the   ‘Functions’,  ‘Manifest’   and ‘Amendment’  option.  Bills  of  Lading  are  added  or  amended  through  the   ‘Functions’,  ‘Bill  of Lading’ options. Checking Data Keyed After entering all B/L data the cursor returns to the first field of the most recent B/L entered. Activate ‘  Local Menu’, ‘Bill of Lading’, ‘First’ to return to first Bill of Lading. Click screen just above [­] to show list of B/Ls. Click ‘ Local Menu’, ‘Action’, ‘Check’, to check data input. If an error list is displayed, rectify if possible or query with broker. Master Bills of Lading When a Bill of Lading is added to the Manifest as a ‘Master’ Bill, for Customs clearance it must be split  or  degrouped  to  the  level  of  the  individual  consignee.  Freight  consolidators  or  forwarders usually prepare Master Bills. By shipping through a consolidator the shipper normally obtains lower rates for freight charges. The Bill of Lading type code, entered in the Bill of Lading, determines if the Bill is a Master Bill and therefore must be split. Remember that a ‘Master’ Bill cannot be directly cleared by Customs and must first be degrouped, and that a lower level or ‘House’ Bill cannot be degrouped. Degrouping a Master B/L With   the   Master   B/L   shown   on   the   Bill   of   Lading   screen,   select   ‘   Local   Menu’,   ‘Action’, ‘Degroupage’. This allows the creation of a second level B/Ls for groupage consignments. A   Bill   of   Lading   Summary   table   is   displayed   with   summary   data   from   the   Master   B/L.   Press <Enter>  and  a  blank  List  of  Bills  of  Lading  table  is  displayed.  Activate   ‘  Local  menu’,  ‘Bill  of Lading’, ‘New’   and   the   Bill   of   Lading   screen   is   displayed.   Degroupage   B/Ls   can   be   created following  the  same  steps  as  any  other  B/Ls.  Use    ‘  Local  Menu’ to   ‘Check’   and   validate.   This confirms that the weight totals of the degroupage B/Ls equal the weight total entered in the Master Bill of Lading. Once  degroupage  on  a  master  B/L  has  commenced,  the  status  of  the  original  Bill  changes  to “Under Degroupage”  (UDG).  Degroupage  must  be  completed  and  the  process  validated  before clearance can be made against a degrouped Bill. It   is   possible   to   validate   a   degroupage   directly   without   having   to   retrieve   the   Manifest   and associated B/Ls. Choosing   ‘Functions’,  ‘Bill  of  Lading’,  ‘Validate  Degroupage’   allows   you   to enter the references of the B/L (Office code, Date of departure, Manifest number, B/L number). This requires  Login  to  the  ASYCUDA++  server.  If  the  B/L  exists  and  is  under  degroupage  then  the validation occurs.