MODCAR - MANIFESTS IN ASYCUDA++ Ó UNCTAD – SITE (V1.15) 5.19 Activate    the    ‘Functions’,   ’Bill   of   Lading’,   ‘Location’    option    which    opens    the    ‘Retrieve Registered  Manifest’  box.  Enter  the  required  data  to  identify  the  manifest.  The   ‘List  of  Bill  of Lading’  is  displayed.  Select  the  appropriate  Bill  of  Lading  and  the   ‘Location  of  Goods’  box  is displayed. Enter the new location code or press  <F8>  for a list of codes. You may also enter further detail to place the goods in a particular zone within a Transit Shed or locality. Excesses/Shortages In some cases, the numbers of packages and the quantities shown on Bills of Lading differ from the actual quantities received at the destination. There can be many reasons for these discrepancies. Customs usually have two main concerns. The first is to determine if Customs controls have been subverted, and, secondly, they need a means of adjusting the manifest ‘stock record’ (account) to allow matching and write-off through the declaration process. The ‘Excesses/Shortages’  option allows the adjustment of quantities for manifested cargo, i.e. for goods on existing Bills of Lading. To use this option: - Activate   ‘Functions’,  ‘Bill  of  Lading’,  ‘Excesses/Shortages’    option.   This   option   opens   the ‘Retrieve  Registered  Manifest’  box.  Enter  the  office,  date  of  departure  and  voyage  number  to identify the registered manifest. The List of Bills of Lading is displayed. Select the appropriate Bill of Lading. The ‘Excesses/Shortages’  box is displayed showing the manifested number of packages and the gross  mass.  Enter  the  revised  number  of  packages  and/or  gross  mass,  (i.e.  the  actual  quantities discharged and physically present). For  Customs  control  purposes,  an  additional  reference  field  is  available.  This  is  to  allow  a  cross- reference  for  internal  audit  purposes  or  to  assist  with  any  follow  up  procedures,  to  ensure  the discrepancy is adequately explained or any appropriate penalty action begun. Updated  quantity  details  will  appear  on  List  of  Bill  of  Lading  table.  Repeated  amendments  can  be made. Note that the number of packages shown in the general Manifest segment does not change. Write off will be against the amended quantity. Note that this operation  CANNOT  be  performed  on  Master  B/Ls.  It  can  only  be performed on House B/Ls associated with a registered manifest. Print/Query Manifests   and   Bills   of   Lading   can   be   viewed   and   printed   through   ‘Functions’,  ‘Print/Query’ options. The details cannot be altered through  ‘Print/Query’ . The ‘Functions’, ‘Print/Query’  options are: - 1)   ‘View’  to  view  a  specific  Manifest.  The  Manifest  can  be  accessed  from  either  the  registered number or the storage number and date. Enter relevant details in the  ‘Retrieve Manifest’  box. (You can switch between the options of retrieving by registered or stored numbers.) The Bills of Lading for the retrieved Manifest can be selected and viewed in the normal way. 2)   ‘View  B/L’  to  directly  view  a  specific  Bill  of  Lading.  Enter  relevant  details  in  the  ‘Retrieve Manifest’  box  for  the  manifest  reference  and  the  Bill  of  Lading  number.  The  Bill  of  Lading  is brought directly to screen. 3)   The ‘List’ function  gives  a  sub-menu  of  options  in  retrieving  Manifest  details  from  the  server. The selected menu choice provides a server report that may be viewed on screen and printed, or saved as a text file. The Lists provided by the sub-menu options are: -