MODACC - ACCOUNTING Ó UNCTAD – SITE (V1.15) 4.10 Paying a Cash Declaration To process a payment against a declaration -  ‘Functions’, ‘Payment in’, ‘Declaration (cash)’ - The cashier enters in the ‘Cash payment Entry Form’ window the - ·     Declarant or Company code and a display of the Declarant or Company name and address will appear on screen automatically. If a company code is selected after previously inserting a declarant code, the company details over-write the previously displayed declarant details. ·     The number of declarations to be paid (maximum of five declarations per receipt). ·     Total amount to be paid on those declarations. (The sum of the declarations, plus any other fees or charges included in this payment) ·     The  declaration  identification  details  in  accordance  with  working  mode  choice.  See  Working Mode. Note:  To  retrieve  declaration  details  you  need  to  be  logged  in  to  the  server.  See  Section  2  for details on login procedures. ·     Other non-declaration  charges,  if  required.  Enter  the  account  code  of  the  other  charge,  any complementary information and the amount to be paid; ·     The mode of payment code (Use <F8> to see a ‘Look-up’ table); ·     Any reference required for the mode of payment (e.g. if paying by cheque, the cheque number and bank code); ·     The amount paid for the mode of payment; ·     (Optionally) Code for the currency of payment, if not the national currency. Note: It is possible to make payments, using more than one mode of payment up to a maximum of 10 eg. part-payment in cash and part payment in cheque). Validating the payment After  entering  the  details  of  the  payment,  select  ‘Local  Menu’,  ‘Action’  for  a  system  check  of  the payment detail. You must  ‘Validate’ the payment to record the  payment transaction within the system. See   Local Menu Action. Other Payments (Miscellaneous) This option allows for the receipt of fees and other charges that are collectable by Customs, but are charges   not   directly   based   on   declaration   assessments.   It   could   include   penalties,   temporary deposits,   securities,   examination   fees,   as   well   as   charges   collected   for   other   agencies.   (For example, if Customs were responsible for collection of port charges). “Other Payments” covers all payments of amounts not having a predetermined relationship (a ‘link’) to a declaration or transaction.