MODACC - ACCOUNTING Ó UNCTAD – SITE (V1.15) 4.24 Fig. 4.11 Functions: Payments in: Crediting account’ The Local Menu The screen ‘Crediting an account’ has an  ‘Local Menu’. For a description of how to use Local Menus and an explanation of the options available from the Local Menus of payment entry form screens, see  The Local Menu. This Local Menu has only the ‘Action’ option, which allows ‘Local Check’ and ‘Validate’. Validation  of  the  payment  is  necessary,  to  transfer  the  transaction  details  into  the  ASYCUDA accounting system. To credit an Account In making a payment into a Pre-Payment account,  Functions: Payments in: Crediting account’, the cashier enters in the ‘Crediting an account’ window the following information: - ·     Account   reference.   A   display   of   the   Account   holder’s   name   and   address   will appear on screen. ·     The  total  amount  to  be  paid  on  deposit.  This  updates  the  ‘Previous  balance’  and the ‘Current balance’ amounts displayed in the window. ·     The means of payment code, e.g. 1 for cash, 2 for cheques. A ‘Look-up’ table is available via <F8>. ·     Any  reference  required  for  the  mode  of  payment  e.g.  if  paying  by  cheque,  the cheque number and bank code. ·     The amount paid for the mode of payment. Note:  Up  to  three  modes  of  payment  can  be  entered  on  the  one  receipt.  For example, part payment in cash and part payment in cheque. Validating the payment Enter the details of the payment, then select  ‘Local  Menu’,    ‘Action’  for  a  system  check  of  the payment details. You must  ‘Validate’ the payment to record the payment transaction within the system. See Local Menu, Action. After validation the receipt number appears in the display on screen.