MODACC - ACCOUNTING Ó UNCTAD – SITE (V1.15) 4.26 To  use  a  credit  account,  the  credit  account  code  is  entered  in  box  48  of  the  SAD  (the  ‘Deferred payment’  box).  The  system  verifies  that  the  code  is  valid  for  the  declarant  or  company  code,  as entered in boxes 8 and 14 of the declaration and if acceptable, the system prompts a small window for input of the secret code. If the account code is not in agreement with the code in box 8 or box 14 an error message will be displayed and processing will be suspended until there is agreement. If the secret code for the account is valid, declaration processing can continue as normal. When either Customs or Declarant requests assessment the system checks the calculated duties against the credit balance. If the amount of credit is sufficient to cover the duties, the declaration can be assessed. However, if the  balance  is  insufficient,  processing  will  be  suspended  until  the  account  number  is  changed  or deleted from box 48. If there is insufficient credit balance in the account registration or assessment is not possible. Section  3  of  this  Reference  Document  gives  more  detail  on  preparing  and processing Declarations. Reporting on Pre-Payment Account Transactions A receipt can be printed at the time a cash deposit is credited to the Pre-Payment account. Copies of pay-in receipts are available through menu option  ‘Functions’,  ‘Print/Query’,  ‘Receipt’,  ‘Pre- Payment’. A   report   option   ‘Functions’,   ‘Print/Query’,   ‘Account’,   ‘Account   summary’    lists   details   of transactions for an account.  See  Account Summary  for details. Accounting Prints and Queries The  accounting  module  has  a  number  of  query  and  reporting  options,  for  extracting  copies  of receipts  for  payments,  to  list  unpaid  declarations  and  to  produce  a  summary  of  transactions  on credit and Pre-Payment accounts. The queries and reporting formats given as standard by UNCTAD will not meet the  needs  of  all  countries.  Tools  and  utilities  provided  with  the  ASYCUDA system  can  be  used  to  generate  and  print  accounting  reports  to  your  specific requirements. See the technical documentation for more information. Receipt This menu option provides copies of payment receipts. To display and print any receipt, select ‘Print/Query’, ‘Receipt’, log in to the server and enter the following to retrieve the receipt: - ·     The receipt series character, eg. "R"; ·     The receipt number; and ·     The receipt date. Receipt   numbers   and   dates   can   be   retrieved   from   lists   of   paid   declarations   and   account summaries. Screen  displays  of  declarations  are  available  through   ‘Print/Query’    options within modules  MODCBR and  MODSEL,  and  account  summaries  from  within this module — see  Account Summary  for details.