MODACC - ACCOUNTING Ó UNCTAD – SITE (V1.15) 4.7 Cash Payment of Declarations The term CASH declaration  refers  to  declarations  on  which  the  assessed  duties and taxes must be paid to the cashier to obtain release of the goods. The actual payment may be in cash, cheque, or some other form of payment. The cashier can process one receipt to settle payment from the same person for a maximum of 5 declarations and 10 non-declaration related payments. Pre-Payment of Assessed Amounts The  option  to  accept  Pre-Payments  allows  a  declarant  or  importer  to  deposit  with  Customs  an amount of cash sufficient to cover an anticipated duty or tax liability on declarations to be processed through ASYCUDA++. The  Pre-Payment  facility  offers  particular  advantages  to  Customs  and  to  Importers  in  facilitating clearance. If the prepaid amount is sufficient to cover the liability, a user ‘request for assessment’ of a declaration means that the declaration is also paid - as part of an automatic process. The system automatically allocates a receipt number covering the amount of the cash transfer from the Pre-Payment deposit. Prints of receipts can be requested. A report option is available listing details of account transactions. Using Credit to Defer Payments To  facilitate  clearance  another  option  is  to  extent  credit  to  a  declarant  to  cover  duty  and  tax liabilities.  A  predetermined  credit  limit  is  set,  according  to  an  agreement  reached  with  individual declarant and subject to the provision of adequate security such as a bank guarantee to cover the duty and tax amounts. The agreement will specify the terms under which the credit account is to be paid. This will include the period allowed for settlement. Payment   on   declarations   assessed   using   a   credit   account   can   be   made   against   an   account statement covering the settlement period or as cash payments against the individual declarations. Credit liabilities can also be transferred to an accounting system external to ASYCUDA++. Receipts are not issued by the system until the account is settled. The account will cover all those declarations assessed using the account during the settlement period. A report option is available listing details of account transactions. Cashier Management Controls The accounting functions within ASYCUDA are controlled by means of the ‘daybook’. The daybook is the means of establishing the basic accounting period and is used as the basis for reporting on payments and receipts.  The daybook must be ‘open’ for the cashier to transact any payments. Cashiers shift operations, which allow cash receipts to be handled by a number of different cashiers within one daybook period, allow each cashier to be separately accountable. These functions are described in detail in Cashier Management.